Company Secretary Executive (Mgt Firm only)

Job Summary

We are looking for a proactive Company Secretary Executive to manage a portfolio of clients while ensuring compliance with the Companies Act 2016 and SSM requirements. The ideal candidate is organized, detail-oriented, and enjoys working closely with clients and regulatory authorities.

Responsibilities:

– Manage a portfolio of corporate secretarial clients.

– Prepare incorporation documents for new companies.

– Draft Directors’ and Shareholders’ Resolutions.

– Prepare Annual Returns and statutory documents.

– Maintain statutory registers and company records.

– Prepare Board Meeting and AGM documentation.

– File statutory forms and submissions with SSM.

– Ensure compliance with the Companies Act 2016.

– Liaise with clients, auditors, tax agents, bankers, and regulatory authorities.

– Assist clients with corporate restructuring, share transfers, and changes in company information.

– Monitor statutory deadlines and ensure timely submissions.

– Handle ad hoc corporate secretarial assignments.

Requirements:

– Diploma or Degree in Corporate Administration, Company Secretarial Practice, Law, Business Administration, or related discipline.

– CGI (ICSA) qualification or currently pursuing CGQP is an added advantage.

– Minimum 2 years of experience in corporate secretarial practice.

– Knowledge of the Companies Act 2016 and SSM compliance requirements.

– Experience using secretarial software is an advantage.

– Good communication skills in English and Bahasa Malaysia; Mandarin is an added advantage.

– Strong attention to detail and organizational skills.

– Able to manage multiple deadlines independently.

Remuneration packages:
Basic: Negotiable
EPF, SOCSO, EIS
Benefit: Free Car Parks behind office building
Allowance: –
Working Days: Monday – Friday
Working Hours: 9.00 a.m. – 6.00 p.m. (OT as and when required)