Administrator

Position: Administrator
Location: Around PJ/KL

Responsibilities:

Office Administration:

• Manage day-to-day administrative activities to ensure the smooth functioning of the office.

• Maintain and organize office files, records, and documentation.

• Assist in coordinating office events, meetings, and appointments.

• Order and maintain office supplies and equipment.

Financial Management & Bookkeeping:

• Maintain accurate financial records including accounts payable, receivable, and general ledger.

• Prepare and process invoices, expense reports, and financial statements.

• Reconcile accounts and manage cash flow to ensure financial accuracy and accountability.

• Assist in the preparation of monthly, quarterly, and annual financial reports.

• Manage payroll processing and ensure accurate record-keeping for employee salaries, benefits, and deductions.

• Work with auditors to ensure compliance with statutory requirements.

SAP System Management:

• Efficiently manage and maintain SAP system data related to financial transactions.

• Generate reports and assist with SAP-related tasks to support financial planning and analysis.

• Troubleshoot and resolve any SAP-related system issues.

Human Resources & Compliance:

• Assist with HR tasks including recruitment, onboarding, employee record maintenance, and leave management.

• Administer employee benefits and welfare programs.

• Ensure compliance with Malaysia’s labour laws, including employment contracts, statutory benefits (EPF, SOCSO), and employee rights.

• Act as a liaison between management and employees to ensure smooth communication and handle employee queries.

• Maintain up-to-date knowledge of manpower and labour laws to ensure the company complies with legal and regulatory requirements.

Requirements:

• Bachelor’s degree in Business Administration, Accounting, Finance, or related field.

• Proven experience as an Office Administrator, preferably with experience in finance, bookkeeping, and human resources.

• Hands-on experience with SAP systems and financial management tools.

• Strong understanding of Malaysia’s manpower laws and regulations.

• Knowledge of HR best practices and procedures.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

• Excellent organizational, communication, and multitasking skills.

• Strong attention to detail and problem-solving abilities.