Admin Operation Manager

Responsibilities:

Full Ownership of Office & Administrative Operations
• Manage the day-to-day administrative needs of the company
• Ensure smooth running of office facilities, equipment, and supplies
• Coordinate office access, workspace logistics, and office upkeep
• Maintain organised filing systems, records, and documentation

Operations & Process Coordination
• Support implementation and execution of operational workflows and SOPs
• Ensure administrative and operational processes run efficiently
• Track operational tasks, timelines, and follow through on execution
• Identify operational gaps and recommend improvements

Vendor & Procurement Management
• Liaise with vendors, contractors, and service providers
• Source vendors, obtain quotations, and coordinate procurement
• Manage vendor contracts, renewals, and service arrangements
• Ensure vendors deliver services as required

Finance & Administrative Coordination
• Track invoices and coordinate vendor payments with finance team
• Maintain proper records for expenses, purchases, and contracts
• Support administrative requirements for audit, compliance, and documentation

Executive & General Operational Support
• Provide administrative and operational support to leadership team
• Coordinate meetings, office logistics, and company arrangements
• Support company initiatives and ensure smooth internal coordination

Requirements

Essential
• 3–8 years experience in administration or operations role
• Able to work independently and manage responsibilities with minimal supervision
• Strong organisational and multitasking skills
• Strong sense of ownership and accountability
• Reliable, structured, and detail-oriented
• Proficient in Microsoft Office or Google Workspace

Preferred
• Experience working in startup, tech, or fintech environment
• Experience handling a full spectrum of office admin and operations independently
• Experience coordinating vendors and managing office setup

Personal Traits We Value
• Highly dependable and responsible
• Proactive and able to take initiative
• Strong ownership mindset
• Resourceful and solution-oriented
• Able to operate independently in a startup environment

Why Join Us
• Opportunity to play a key role in supporting a growing tech company
• Direct exposure to leadership and company operations
• Opportunity to build and improve operational systems
• Collaborative and growth-oriented environment