Executive Assistant/ PA

Responsibilities:

Executive & Administrative Management

• Provide full administrative, personal, and operational support to the Family Office Investor / Director.

• Manage schedules, appointments, travel bookings, itineraries, and meeting coordination.

• Prepare documents, reports, and expense summaries; handle confidential materials with discretion.

• Assist with basic financial administration and follow-up on key action items.

• Assist in the preparation and maintenance of investment profiles and portfolio reports, ensuring all documentation is accurate, organized, and readily accessible.

Client & Banker Engagement

• Act as liaison between the Investor / Director and private bankers, brokers, consultants, and HNW (High-Net-Worth) clients (USD 5M+).

• Support relationship-building with Singapore banks and financial institutions.

• Participate in client meetings, ensuring professional representation at all times.

Event & Hospitality Support

• Attend client dinners, networking events, and business entertainment sessions (primarily weekday/weekend evenings).

• Engage confidently in social settings and consume alcoholic beverages when required for client networking.

• Ensure polished presentation and maintain a warm, outgoing, and professional presence.

Travel Coordination

• Accompany & Transport the Investor / Director on business travel within Malaysia and to selected overseas destinations.

• Provide on-site support for meetings, events, and client engagements

Requirements:

• Diploma/Degree in Business, Finance, Management or related discipline (preferred).

• 3–5 years’ experience in private banking, wealth management, investment, previous business owner or Family Office environments.

• Confident dealing one-to-one with high-net-worth individuals, especially from Hong Kong.

• Fluent in English and Mandarin (spoken & written).

• Well-groomed, professional, and comfortable with client-facing duties.

• Flexible with working hours; willing to attend evening & weekend events when required.

• Able to travel frequently with the Investor.

• Must possess own transport.

• Highly reliable, discreet, organized, and proactive.

What We Offer

• Opportunity to work directly with a Family Office Investor and HNW clients.

• Exposure to the private wealth and investment ecosystem in Singapore.

• Dynamic, fast-paced environment with regional travel.

• Competitive remuneration with additional allowances during business travel (if applicable).

Remuneration packages:
Basic: can go up to RM15K
EPF, SOCSO, EIS
Benefit:
Allowance: Yes
Working Days: Mon to Fri
Working Hours: 9am to 6pm