Admin cum Coordinator

Payroll Administration (Internal & External):

• Assist in the full cycle of payroll processing for both in-house staff and outsourced personnel.
• Liaise with external payroll service providers to ensure timely and accurate salary disbursements.
• Maintain employee attendance, leave, and overtime records; ensure compliance with statutory contributions (EPF, SOCSO, EIS, PCB).
• Address internal payroll queries and coordinate with external parties for any discrepancies or updates.

HR Administration:

• Maintain and update HR records, databases, and personal files.
• Support recruitment activities including job postings, interview scheduling, and onboarding processes.
• Prepare HR documents such as appointment letters, confirmation letters, and resignation acceptances.
• Ensure HR processes comply with company policies and local employment laws.

Training & Development Coordination:

• Coordinate both internal employee training and external vendor-led programs.
• Handle training logistics including scheduling, venue booking, materials preparation, and attendance tracking.
• Maintain training records and assist in feedback collection and reporting.

Events & Engagement (Internal & External):

• Plan and coordinate company events, team-building activities, festive celebrations, and staff appreciation programs involving both internal teams and external vendors.
• Liaise with suppliers, venues, and service providers to ensure smooth execution.
• Collaborate with internal departments for event content, participation, and communication.

Ad hoc & Administrative Support:

• Assist in organizing employee wellness initiatives or CSR projects.
• Provide administrative support for HR audits and reports.
• Perform other duties as assigned to support HR and company operations.

Requirements:

• Diploma or Degree in Human Resources, Business Administration, or a related field.
• Minimum 1 year of proven working experience in HR and administrative support roles.
• Basic knowledge of payroll processes and HR functions (internal and external handling).
• Strong coordination skills with experience managing both internal teams and external service providers.
• Familiarity with Malaysian employment laws and HR best practices is an added advantage.
• Proficient in Microsoft Office (Excel, Word, PowerPoint); HRIS knowledge is a plus.
• Excellent interpersonal, communication, and time management skills.
• Able to maintain confidentiality, multitask efficiently, and work independently.